New Employee Page

4 Steps for Security.

1. The Manager starts the form and completes step 1 with the employee’s name and pay rate.
2. The employee can then continue to complete the form or chose to have it sent to their email for completion later.
3. When the employee completes the final form, the manager receives an email with the completed form details
4. The manager should then check the details are correct and simply reply to that email – This will then approve the employee and send the details to Synergy for Payroll

New Employee Form

Step 1 of 8

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• Welcome to the New Employee Form.
  Please Click 'Next' to continue.

• This form is for the below outlet only (do not edit)
• Hidden
  Sent for completion

• New Employee Details (To be completed by manager)

• Name*
  First Last

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  Hidden details

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  Accounts\payroll reply email
  This is used to alter the payroll email address that is replied to by the client. It is set in the Client verification notification.
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  This form is for:
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  Manager_notification*
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  bcc_notification*
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  Company PAYE Reg Number*
  This must match exactly with Collsoft
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  Company Limited Name*
  This must be exactly the same as the name of the Company as it appears in Collsoft Payroll

• Job information ( To be completed by manager)

• This form is for:
• Role/Dept. (Required)*
  • Floor
  • Bar
  • Kitchen
  • Restaurant
  • Admin
  Please choose role or department. If you choose 'Other' please complete the box provided.
• Start Date (Required)*
  DD slash MM slash YYYY
• Wages: Agreed Type Of Pay (Required)*
  Gross Pay (Before Tax)Net Pay (After Tax) / "Into the Hand"Per Shift
• Wages; Agreed Period Of Pay (Required)*
  Hourly RateWeekly RateMonthly RateAnnual Salary
• Agreed Rate of Pay Based on Type and Period Above (Required)
  Please ensure you enter the agreed rate of pay with your manager
• Pay Notes (*Optional)
  Make any notes on agreed pay
• Completion options*
  • Send form to Employee for completion
  • Complete Now
• Email*
  Enter Email Confirm Email
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  Conformation text
  Sent with the 'Employee sent form for completion ' notification.

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  Role/Dept. (Required)
  • Floor
  • Bar
  • Kitchen
  • Restaurant
  • Admin
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  Start Date (Required)
  DD slash MM slash YYYY
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  Wages: Agreed Type Of Pay.
  This is used if Employee fills in form sent to him
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  Wages; Agreed Period Of Pay.
  This is used if Employee fills out form sent to him
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  Agreed Rate of Pay Based on Type and Period Above (*Optional).
  Please ensure you enter the agreed rate of pay with your manager
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  Pay Notes (*Optional)
  Make any notes on agreed pay
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  Company Limited Name*
  This must be exactly the same as the name of the Company as it appears in Collsoft Payroll
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  Company PAYE Reg Number*
  This must match exactly with Collsoft
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  Location
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  Manager_notification*
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  bcc_notification*
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  This form is for:

• Personal Details

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  Accounts\payroll reply email
  This is used to alter the payroll email address that is replied to by the client. It is set in the Client verification notification.
• Full Name (Required)*
  First Name Last Name
• Address (Required)*
  Street Address Address Line 2 City ZIP / Postal Code AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBoliviaBonaire, Sint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos IslandsColombiaComorosCongoCongo, Democratic Republic of theCook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzechiaCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatiniEthiopiaFalkland IslandsFaroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHoly SeeHondurasHong KongHungaryIcelandIndiaIndonesiaIranIraqIrelandIsle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea, Democratic People's Republic ofKorea, Republic ofKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesiaMoldovaMonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth MacedoniaNorthern Mariana IslandsNorwayOmanPakistanPalauPalestine, State ofPanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint MartinSaint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint MaartenSlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyria Arab RepublicTaiwanTajikistanTanzania, the United Republic ofThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUS Minor Outlying IslandsUgandaUkraineUnited Arab EmiratesUnited KingdomUnited StatesUruguayUzbekistanVanuatuVenezuelaViet NamVirgin Islands, BritishVirgin Islands, U.S.Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland Islands Country
• Date Of Birth (Required)*
  Day

  Month

  Year
• Mobile Number (Required)*
• Email Address (Required)*

• Work Permit Details

• Are you an EU Citizen (Required)*
  • Yes
  • No
• ID – Passport & PPSN Documentation (Optional)
  Drop files here or Select files

  Max. file size: 32 MB.
• Choose the type of GNIB stamp (Required)
  • Stamp 2 (studying & max 20hrs/wk)
  • Stamp 4 (rights as per EU resident)
• Expiry Date of Stamp (Required)
  DD slash MM slash YYYY
• Non EU Citizens – Visa Documentation / GNIB Card Image (Required)
  Drop files here or Select files

  Max. file size: 32 MB.
  Upload clear image of you GNIB card here
• Have you uploaded your Visa Documentation /GNIB Card image?
  • Yes
  • No

• Tax Credits/Previous Employment

• Do you have a PPSN number?*
  • Yes
  • No
• PPS Number (Required)

• Please print Form 12A from website http://www.revenue.ie/forms/form12a.pdf And post the completed form to your local Revenue Office (keep a copy for Synergy)

• If you do not have a P45 from you previous employer you must contact them in order to get a copy of the P45. If you are unable to get your P45 from your previous employer, you must contact your local tax office and let them know. You will be on emergency tax until you get the tax credits sorted with the tax office

• Bank Details

• Do You Have Your Bank Details?*
  YesNo
• BIC Number
  Please enter your 8 character SWIFT code above, exactly as it would appear on your bank statement. Example: AIBKIE2D
• IBAN (Required)
  Please enter your 16 characters IBAN number above, exactly as it would appear on your bank statement including spaces. Example, IE12 AIBK 1234 5612 3456 78
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  Sort Code
  Please enter your 6 digit Sort code above, exactly as it would appear on your bank statement. Example: 12-34-56
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  Bank Account Number
  Please enter your 8 digit Account Number above, exactly as it would appear on your bank statement. Example: 12345678
• Account Name
  Name of Bank Account holder

• Emergency Contact Details

• Contact Name*
  First Last
• Contact Phone number*
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  ROS export notification email address
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  Conformation text
  Sent with the 'Verification' email.

• End of Form

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